Procedures and Guidelines-Photo Salon

PROCEDURES AND GUIDELINES FOR THE PHOTO SALON COMMITTEE

1. Arrange dates for the insect photo salon entry form with appropriate dates relative to the scheduled meeting of the North Central Branch as soon as possible following the most recent NCB meeting.
2. Contact Program Chair to ensure that time and space have been allocated for two slide presentations as required by the Photographic Society of America.
3. Prepare entry form in cooperation with the representative of the Regina Camera Club.
4. Send entry form to ESA Office with request for publication in an appropriate publication as soon as possible. Request 500 copies be sent to Lloyd Harris for mailing to former entrants.
5. Send mailing labels for above to NCB secretary for duplication. Request 500 be sent to Lloyd Harris. He will need the form at least six months prior to the judging (sample enclosed).
6. Write to potential advertisers, e.g., Kodak, Cannon, Olympus, etc. for advertising in salon catalogue several months prior to the salon. Two ads essential, three maximum if possible.
7. Send Local Arrangements Chair the requirements for presentation of the insect photo salon. The salon is usually presented twice during the meeting at the seventh hour on the second and third nights. We often show the top prize winning slides during the banquet as an enticement to get people to attend the salon following the banquet. Some specific requirements are:
   • Theater style seating for 125-150 people As large a screen as possible
   • A carousel projector with a remote control button at the podium Use as high a wattage as possible in the projector
   • A lighted podium to the right of the screen on a raised stage Pointer, lighted if possible
   • Microphone
   • Glass of water at podium
8. Prepare title slides for salon, list of judges, committee members, etc.
9. After the slides are accepted by the camera club, judging is held on a Saturday about two weeks prior to the NCB meetings. After the judging, a script is written, a catalog is written and printed, the PSA report cards filled out and mailed and the total reject slides packaged and returned to the photographers. The accepted slides are assembled into a show.
10. During the process of reviewing and checking the slide show, approximately 14 slides of entomological interest with good contrast are selected, reproduced in black and white and sent to ESA for possible use on the covers of the various publications.
11. Letter award certificates from ESA. Have signed by judges and committee members.
12. Prepare a report for the North Central Branch Executive Committee meeting.
13. Present the salon at the NCB meetings.
14. Sort, package and return slides to the photographers the weekend following the NCB-ESA meetings.
15. Catalogue printed and mailed to all entrants, officers of NCB, etc.
16. Card catalogue for all accepted slides is updated for future reference. Because slides can only be accepted once, they must be checked against a master list.
17. Prepare a financial statement. Copies sent to ESA Secretary-Treasurer and President for information.
18. Prepare and submit a report to the Photographic Society of America, Nature Division Chair. Order PSA Silver medal for next year's salon.
19. Procure judges for next year's salon.
20. Send list of Chair's personal expenses to Secretary-Treasurer of NCB.